Checklist for Hospice Audit Interviews and Conferences

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The following hospice audit checklist identifies key tips to help your hospice staff prepare for interacting with auditors. Use this in conjunction with another Essential Tool for your Right Hand Drawer—‘10 Questions Every Hospice Employee Should Be Able To Answer’—to keep your staff audit ready.

(This list is also available in a PDF / print friendly versionPDF / print friendly versionfor your convenience.)

Hospice Audit Interviews and Conferences Checklist

✔ACTIONEXPLANATIONAdopt an appropriate


mindset

  • It is an investigation, not a conversation.

  • The communication strategies on this checklist are not intuitive—be prepared to fight human nature.

Establish credibility


and create a favorable


impression of the


organization.

  • Be cordial, polite, and businesslike.

  • Remember, you know your business better than anyone else.

Document interactions


with auditors.

  • Identify a notetaker who will be present for interviews.

  • Record all questions/answers/statements.

  • Note action items required of hospice or promised by auditors.

Make sure you


understand the question.

  • Listen to the questions fully.

  • Don’t assume you know what they are asking.

  • If you do not understand a question, ask for clarification—“question the questioner.”

Satisfy the questioner

  • Provide accurate information that is responsive to the question.

Provide a


focused response

  • Do not volunteer information that is not responsive.

  • Resist the temptation to “fill the silence” with information that was not requested.

  • Scope of answer should match scope of question—broad/broad; narrow/narrow

Avoid being


misinterpreted.

  • If questions cannot accurately be answered in one word, provide a sufficient explanation.
    – A response of “Yes, however…” can be effective in turning a negative into a positive.

Don’t go “out on a limb.”

  • Understand the limits of your knowledge.
    – “I don’t know” is an appropriate response if it is accurate.

  • Do not guess at an answer, even if you would preface the response with “This is just a guess, but…” Instead, the appropriate answer is likely “I don’t know.”

  • Be cautious about offering opinions.
    – Consider whether you are qualified to provide an opinion, especially about medical issues.
    – Consider whether you have enough information to provide an informed opinion.

If you have any questions about how you can prepare for on-site auditor, please view our other helpful resources contained in the Hospice Law Library or contact a member of the Hospice and Palliative Care team

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These materials provide general information which does not constitute legal or tax advice and should not be relied upon as such. Particular facts or future developments in the law may affect the topic(s) addressed within these materials. Always consult with a lawyer about your particular circumstances before acting on any information presented in these materials because it may not be applicable to you or your situation. Providing these materials to you does not create an attorney/client relationship. You should not provide confidential information to us until Reinhart agrees to represent you.